Documents Built By Professionals In Your Trade

On-Site Experience And Legal Expertise, Trusted by Trades Across the UK

At Construction Companion, we specialise in providing tailored contract templates designed specifically for tradespeople.

Every document is written with on-the-job experience and packed with informative trade terms and conditions. Clear, practical and easy for your B2B clients to understand.

More and more UK trades are now using legal Terms and Conditions to set clear expectations, avoid disputes, and make sure they get paid without the hassle. It’s a smarter way to work — and it’s quickly becoming the new standard across the industry.

Prevention is better than cure. With our trade-specific written terms and conditions, you’re never unprotected.

If you’ve ever lost time, money, or patience on a job or you're ready to look more professional on paper, this ready-made document is built for your trade.

Used In the HVAC Industry across the UK — this is becoming the standard way to set expectations and avoid disputes.

  • AIR CONDITIONING CONTRACT TEMPLATES
  • HVAC CONTRACT TEMPLATE
  • contract template
1 4

HVAC B2B Document Templates : Air Conditioning Terms And Conditions

HVAC B2B Document Templates : Air Conditioning Terms And Conditions

Real trade insight , backed by UK legal expertise.

✅ Proffesional B2B Terms & Conditions

✅ Adjusted By Our UK Solicitors

✅ Instant Download , Easy To Edit

🕘 Legally current version issued 10 September 2025 – Next review scheduled in 60 days

£42.55
£58.99 £42.55
Sale Sold out
📩 Download your documents instantly after purchase

One-time purchase — no subscriptions, with unlimited downloads and updates for 18 months
Overview:
Made for the Trade, Professional Business Terms & Conditions Hide

Written from industry experience and adjusted by our legal team, this agreement is designed for HVAC professionals providing commercial services to business clients—not private homeowners. It includes business terms and conditions to attach to your proposals: a service agreement for standalone projects and a separate service-and-maintenance agreement for ongoing services.

Whether you’re installing a new air-conditioning system in an office block, servicing a unit for a regular client, or commissioning ventilation in retail and hospitality venues, we have you covered with clear, professional terms that protect your work and ensure prompt payment.

Used by experienced installers and maintenance teams who need to avoid misunderstandings and set firm expectations, the terms covered reflect the reality of B2B work—where both parties operate as businesses and require professional, enforceable terms from the outset.

Unlike domestic templates, this B2B suite includes stronger clauses on payment deadlines, site access, variations and non-liability for delays caused by other trades or inadequate site preparation.

Included: Quotation Terms & Conditions Show more
  • Payment timelines: Deposit, progress payments and final balance
  • Quotation validity: Standard expiry, cancellation fees and scope limits
  • Scope definition: Exact description of included works and materials
  • Client responsibilities: Access, site preparation and safety requirements
Included: B2B Service Agreement Contract Show more
  • Comprehensive liability clauses: Non-liability for pre-existing defects, client-supplied parts and third-party delays
  • Variation control: Written change-order process with agreed rates for any extra work
  • Dispute resolution: Step-by-step framework to negotiate or mediate issues
  • Termination & cancellation: Clear grounds, notice periods and handling fees

Drafted by our HVAC team and legal experts, it leaves no grey areas—protecting your business when risk, value or complexity increase.

Included: Service & Maintenance Agreement Show more
  • Service schedules: Frequency of visits, emergency call-out rates and minimum commitments
  • Coverage details: What’s included (filters, checks, diagnostics) and what’s excluded (non-HVAC systems, misuse)
  • Liability & exclusions: Protections for hidden faults and non-contract work
  • Termination & renewal: Notice periods, automatic renewals and pricing reviews

By setting expectations up front, you minimise wasted visits, reduce disputes and strengthen long-term client relationships.

Included: Invoice Terms & Conditions Show more
  • Payment due dates & methods
  • Late-fee penalties & interest rates
  • Collection costs & legal recovery

A simple step that reinforces your professional standards, keeps cash flow healthy and deters late or missed payments.

Benefits of the Complete HVAC B2B Document Suite Show more
  • Industry-Driven & Legally Vetted: Crafted by experienced HVAC contractors and refined by our legal team, so every clause is both practical on the job and enforceable in a commercial setting.
  • Clarity from Quote to Invoice: You get tailored documents for each phase—quotation, service agreement, maintenance plan and invoicing.
  • Minimises Misunderstandings: Clear definitions of scope, payment schedules and client responsibilities help keep projects on track.
  • Structured Change & Dispute Handling: Built-in processes for variations, delay management and dispute resolution.
  • Consistent Professionalism: A unified set of terms across all your paperwork reinforces reliability and trust.
Key Terms Covered Across All Documents Show more
  • Scope of Works & Materials: Precise definitions of included tasks and materials provided.
  • Payment Terms: Deposits, milestone billing, VAT treatment, methods and late-fee provisions.
  • Access & Site Readiness: Client obligations for utilities, safe work areas and H&S compliance.
  • Change Orders: Written process with agreed rates for handling extras or scope changes.
  • Liability Protection: Exclusions for pre-existing defects, client-supplied components and third-party delays.
  • Client-Supplied Materials: Title retention and disclaimers for items provided by the client.
  • Termination & Cancellation: Notice periods, grounds for ending the agreement and associated fees.
  • Warranty & Certification: Defined workmanship guarantees and product certifications.
  • Dispute Resolution: A step-by-step framework to negotiate or mediate disagreements.
Summary of Contents Show more
  • Standalone Service Contract for one-off installs or maintenance calls
  • Quote Terms & Conditions to attach to every proposal
  • Invoice Terms & Conditions as a payment reminder
  • Service & Maintenance Agreement for ongoing or annual plans
  • Editable Word & PDF templates
  • One-time payment—no subscriptions, unlimited use
  • 18 months free updates to stay aligned with industry and legal changes

At Construction Companion, our B2B contracts are crafted by tradespeople and vetted by legal experts—straightforward, practical and ready to protect your business.

View full details

Frequently Asked Questions

Can I just use the terms in my quote or proposal without the contract ?

Yes. We encourage this as part of your quoting routine to protect your business and finances.

When working for domestic clients, there’s no review site to check if a customer is genuine. When quoting jobs, you rely on instinct. And sometimes, especially when work slows down, you take the job whether your gut feeling is good or not.

We recommend you attach your terms and conditions with every job so you leave nothing to chance.

Especially when it's time to settle the invoice, the payment terms have already been agreed upfront, meaning no surprises. For firmer protection, you can also use these terms within our full Service Agreement contract template.

Every contract includes a full set of terms and conditions—trade-written to address the common disputes faced in your industry.

Use the full agreement as a standalone service contract, or attach the same terms to quotes, proposals, or invoices as a clear reminder of what the customer has agreed to.

How simple are the documents to use and get started with ?

Our documents are designed to be quick and simple to use.

Just download the file,fill in your business details, and adjust any job-specific sections as needed.

Our tradespeople worked closely with our legal team to remove confusing legal jargon, ensuring you and your customers have a clear, professional agreement.

No complicated setup, no stress. Just a straightforward fill-in-the-blanks template you can use again and again.

Simple, easy to use, by the trade, for the trade.

What is the difference between B2C and B2B in contracts and terms and conditions ?

B2C (Business to Consumer) contracts are designed for domestic clients, such as homeowners.

Our Trades and Legal Team have worked hard to ensure these contracts are easy for customers to understand while clearly establishing key terms, like payment agreements, without sounding intimidating.

B2B (Business to Business) contracts are used when providing services to other businesses. These agreements are more formal, offering tailored protections suited for commercial projects and clearly outlining both parties’ responsibilities.

Remember: B2B means providing services to another business—not an individual customer.

4.5

Are the documents suitable for repeat use on different jobs or customers?

Are the documents suitable for repeat use on different jobs or customers?

Yes. Our construction contract templates are designed for repeat use across multiple clients and projects. Just update the details each time and you're ready to go.

The structure stays in place—only the job-specific info changes. You can update fields such as:

  • Customer name & Address
  • Work to be carried out
  • Payment amount and due date

Whether you’re paid on completion, within 7 days, or on 30-day terms

It’s your business, your terms.

<Fill in the blanks> and send. We've done the hard work—so you don’t have to.

Do the documents get updated

Yes, our documents are regularly updated to keep up with industry changes and ensure they remain legally reliable. Staying up to date is crucial, especially if legal action is ever needed against a client.

Our authors, tradespeople with real on-site experience, work closely with solicitors to review industry developments and make necessary improvements.

Every update is made with both you and your customers in mind.

Each document includes unlimited downloads and updates for 18 months.

After this period, you’ll receive an email notifying you that updates and downloads have ended, giving you the choice to continue if needed.

We use 18 months as this gives you real value for money. For instance, a solicitor and trade-written contract for £38.99 works out at just £2.16 a month, which is less than the price of a cup of coffee

How do I receive my documents

As soon as your purchase is complete, you’ll get an instant download link on the confirmation page so you can access your documents immediately.

We’ll also send you an email with the download links, giving you a backup in case you need to retrieve them later.

There’s no waiting around. Simply download your files, fill in your details, and start using them straight away.

A Few Words From Our Customers

We’ve helped tradespeople across the UK protect their work and their payments. Here’s just a small sample of their feedback.

Lenny Walsh
Builder, South London
"Been in this game 40 years now. If something helps get the job done and the money in the bank, I’m using it. Nice terms 👍"

Janet K
AK Refrigeration & Air Conditioning Bristol
"Quick download, very thorough Terms and Conditions, saved us lots of time and money."

Darren
Tap And Tile
"Wanted this to upgrade my quote terms. The Terms and Conditions are brilliant 👍"

Mark D
Prestige Painting London
"Good, easy, and not a nightmare to edit or understand. Costs more than a generic one, but you can see the work that’s gone into it. Covers most of the common arguments I’ve had with customers as a finishing trade. Couldn’t have written it better myself."

Danny Quinn
D & Q Building Services
"Well put together. Every job has terms in place upfront before it starts now, even the small jobs. Not risking it for my business or my family’s livelihood. Run a business, not a charity."

Joanne Booth
Bespoke Loft Conversions
"We use this for all client contracts now. Keeps everything above board."

How Our Contracts Are Made

Practical, reliable contracts that deliver real-world results and are trusted across the industry.

Trade Consultation

Ensuring every agreement reflects the unique challenges and needs of your industry.

It starts with conversations between experienced tradespeople and solicitors. They discuss common challenges faced on the job, including disputes with customers, payment issues, and project-specific risks.

Turning Challenges into Strong Agreements

The solicitors take these real-world issues and shape them into clear, professional, and fair service agreements. Through careful wording and legal expertise, they create terms that protect businesses, set clear expectations, and reduce disputes.

These agreements ensure both parties understand their responsibilities from the start, making jobs run more smoothly.

Review, Refine, and Perfect

Once the draft is complete, it goes through a detailed review process. Our Tradespeople and solicitors work together to ensure every term is relevant, practical, and easy to understand.

If the legal language is too dense or doesn’t fit the realities of the job, it’s edited until both sides agree it’s just right.

The Trusted Name In Contract Templates For UK Tradespeople

We understand the challenges you face. Our documents are built with integrity and deliver real value, crafted by trades for trades with professionalism and real-world experience at their core.

Built From Experience

Decades of experience are built into every document we create.

From the dream customer who pays on time and lets you get on with the job, to the ones we all dread , the ones who expect free extras that weren’t in the quote, ignore invoices, or think your price should depend on how long you’re on-site.

All our documents have you covered.

" Written by trades, for trades, with real-world challenges in mind "

A Smart Investment Without the Wait

When you choose this investment for your business, we don’t keep you waiting. Whether it’s for a job today or tomorrow, all documents are available instantly, easy to customize, and ready to use. Just fill in the blanks.

" Less Time at the Laptop, More Time Doing What Matters "

On Time Payments

"One of the most important aspects of an agreement is ensuring you get paid on time."

Our documents do exactly that. Spend less time chasing invoices or awkwardly sending payment reminders, and more time focusing on your trade.

With clear terms, you decide when you get paid, whether it’s upon completion, within 7 days, or 30 days later.

Our agreements are fully customisable to suit your business.

"An agreement with solid terms puts a stop to invoice ignorance."

Confidence in Every Agreement

Your customers deserve more than a cheap, generic template that has no relevance to your trade.

You wouldn’t give your customers unreliable materials, so don’t give them a low-quality agreement.

Join the countless trades across the country who look professional with documentation that reflects the quality of their work and their approach to business management.

" provide your customers with a professional agreement they’ll respect "

Advanced Agreements for Larger Projects

Professional Formal Agreements for High-Value, Multi-Party Construction Work

A highly detailed contract designed for larger, more formal construction projects involving architects, subcontractors, and regulatory oversight.

Best suited for contractors managing High Value complex builds with multiple stages, not typical one-off domestic jobs.

Construction Companion

Full Residential Build Contractual Agreement

£50.00
£85.00 £50.00
Sale Sold out
📩 Download your documents instantly after purchase
View full details

Construction Companion

B2C Construction Contract for Building Works & Services

£48.99
£85.00 £48.99
Sale Sold out
📩 Download your documents instantly after purchase
View full details

Construction Companion

Pre-Construction Services Agreement (PCSA )

£155.00
£200.00 £155.00
Sale Sold out
📩 Download your documents instantly after purchase
View full details

Still need the HVAC B2B Document Templates : Air Conditioning Terms And Conditions?

As you’ve probably told your own customers — do it once, do it right. Our documents are no different.

There’s a reason trades come here instead of digging through generic templates or marketplace downloads. They want documents they’re actually proud to hand over — professional terms you can send to your customers with confidence. Paperwork that reflects the same standard as your workmanship.

Use what other trades across the UK are already using. Once you do, you’ll never go back to a generic agreement again. That’s our promise.

£42.55

✅ Instant download. No subscriptions. Use it straight away.

✅ Includes unlimited downloads and 18 months of updates.

Trusted across the construction industry

View all